Procurement Specialist Job Duties:

• Manage and coordinate the medical equipment procurement component of assigned projects.

• Support project teams throughout the procurement process and collaborate with internal stakeholders to ensure project procurement readiness prior to Procurement Kick-Off.

• Participate in Project Procurement Status Meetings with Project Leads and Procurement team members.

• Assist Equipment Planning (EP) and Implementation Management (IM) leads in monitoring procurement-related hours and supporting change order development.

• Perform procurement activities on multiple projects for multiple clients, including:

  • Requesting and evaluating quotes for medical equipment.

  • Confirming manufacturer, model, configuration, quantities, and equipment options.

  • Preparing purchase requisitions and issuing them to clients for approval.

  • Tracking open requisitions and purchase orders through completion.

  • Coordinating with project teams to understand priorities, schedules, and urgency requirements.

• Maintain accurate procurement records and documentation throughout the project lifecycle.

• Follow established procurement Best Practices and identify opportunities for process improvements.

• Communicate regularly with management, Project Leads, Equipment Planners, and Implementation Leads regarding procurement status and project updates.

• Support the development and execution of cost-effective procurement strategies.

• Provide guidance and support to project team members regarding Covalus procurement processes and procedures.

• Collaborate with Equipment Planners to ensure equipment selections and configurations are complete and accurate prior to procurement activities.

• Assist in proposal development efforts by providing procurement-related data, historical metrics, and budgetary information as needed.

• Support database and system improvement initiatives by working with the Database Manager, EP Team, IM Team, and Leadership to identify, test, and implement procurement process enhancements.

• Maintain positive supplier relationships while identifying and evaluating additional vendors and sourcing opportunities.

• Assist in resolving procurement issues related to pricing, availability, lead times, substitutions, and order discrepancies.

Requirements:

• Excellent written and verbal communication skills, including professional phone communication.

• Experience working independently and collaboratively within a team environment.

• Strong organizational skills with a process-driven approach to work.

• Experience coordinating procurement activities across multiple projects simultaneously.

• Knowledge of purchasing, procurement, and supply chain processes.

• Scheduling and project coordination experience.

• Experience supporting change management activities.

• Negotiation and vendor relationship management skills.

• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications:

• Experience in healthcare, medical equipment, construction, or capital equipment procurement.

• Understanding of equipment planning, project management, or healthcare facility projects.

• Associate's or Bachelor's Degree in Business, Supply Chain Management, Healthcare Administration, or a related field.