Job Description for Receptionist at Paperid

About Job

Paperid is seeking a highly skilled and charismatic Office Receptionist to join our team. The ideal candidate will have a proven track record of working in a fast-paced environment, excellent communication skills, and the ability to multitask with ease. If you are a team player who is comfortable working in a dynamic office setting, we encourage you to apply.

The Receptionist will be the first point of contact for visitors, clients, and employees, making a great impression and setting the tone for the rest of their experience at Paperid. This is an excellent opportunity for a motivated and detail-oriented individual to take their career to the next level.

Skills & Qualification

• 2+ years of experience working in a fast-paced office environment, preferably in a building management or administration role.

• Ability to work well under pressure and handle multiple tasks simultaneously with a high level of accuracy and attention to detail.

• Excellent communication and interpersonal skills, with the ability to interact with employees, clients, and visitors in a professional and courteous manner.

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Basic computer skills, including Microsoft Office Suite and proficiency in Google Workspace.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Physical stamina to sit for long periods, stand, and move around the office as needed.

• Availability to work flexible hours, including some evenings and weekends as required.

Responsibilities

• Provide exceptional customer service to employees, clients, and visitors, responding promptly to queries and resolving issues in a professional and courteous manner.

• Manage front desk operations, including handling phone calls, emails, and in-person inquiries, and ensuring that all correspondence is accurately recorded and responded to in a timely manner.

• Handle simple data entry and document processing, ensuring accuracy and attention to detail at all times.

• Maintain a clean and organized workspace, including the reception area and surrounding offices.

• Coordinate meetings, conferences, and events, including sending invitations, arranging catering, and ensuring that all necessary materials are available.

• Develop and maintain positive relationships with employees, clients, and visitors, ensuring that all interactions are professional, courteous, and respectful.

• Contribute to the development of procedures and protocols for front desk operations, ensuring that they are accurate, efficient, and effective.

• Perform other administrative tasks as required, including photocopying, scanning, and filing.